Pre-Travel Approval - Request Form - Executive Office Shared Environment

Step 1 of 4

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Preparer / Traveler Information

Preparer / Submitter(Required)

I am submitting on my own behalf

I am submitting on another's behalf

Preparer Name(Required)

First

Last

Preparer UW Email(Required)

Name(Required)

Name of individual you are preparing on behalf of.

First

Last

Email(Required)

Name of individual you are preparing on behalf of.

Alternate Contact

First

Last

Alternate Contact UW Email

Unit(Required)

AP Sub-Unit(Required)

ASA Sub-Unit(Required)

DCCS Sub-Unit(Required)

HSS Sub-Unit(Required)

PRES Sub-Unit(Required)

EO Assistance(Required)

Did you consult with or receive assistance from an Executive Office Finance team member prior to filling out this form?

Yes

Team Member Name(Required)

Who assisted you?

Trip Information

Trip | Purpose(Required)

Trip | Purpose | Other(Required)

Travel | Type(Required)

Domestic

International

Travel | Destination(Required)

City

State

International Travel | Destination(Required)

City

Country

Travel | Departure Date(Required)

MM slash DD slash YYYY

Travel | Return Date(Required)

MM slash DD slash YYYY

Travel | Personal Time(Required)

Did this trip include personal time - outside the business purpose of the trip?

Yes

Personal Time | Dates(Required)

Estimated Start Date

Estimated End Date

Destination

Travel | Grant Sponsor(Required)

Will your travel be covered by a Grant?

Yes

Travel | Grant Sponsor | Confirmation(Required)

Can you confirm the grant is currently approved to be charged for travel expenses?

Yes

Travel | Grant Cost Center(Required)

Provide the Grant Cost Center to be charged

Estimated Travel Costs

Registration Fee(Required)

Will this trip require paying a registration fee?

Yes

Registration | Estimated Amount(Required)

Airfare(Required)

Will this trip require paying for airfare?

Yes

Airfare | Estimated Amount(Required)

Lodging(Required)

Will this trip require paying for lodging?

Yes

Lodging | Estimated Amount(Required)

Meals(Required)

Will this trip require paying for meals?

Yes

Ground Transportation(Required)

Will this trip require paying for Uber, Lyft, taxi, bus, train, etc.?

Yes

Ground Transportation | Estimated Amount(Required)

Rental Car(Required)

Will this trip require paying for a rental car?

Yes

Rental Car | Estimated Amount(Required)

Personal Vehicle(Required)

Will this trip require you to claim mileage for using your personal vehicle?

Yes

Personal Vehicle | Estimated Mileage(Required)

Shipping Costs(Required)

Will this trip require you to pay for shipping costs?

Yes

Shipping Costs | Estimated Amount(Required)

Supplies(Required)

Will this trip require you to pay for supplies?

Yes

Supplies | Estimated Amount(Required)

Other Expenses(Required)

Will this trip require you to pay for other expenses?

Yes

Other Expenses | Itemized(Required)

Item Description

Item Estimated Cost

Additional Information

Provide any additional, relevant information on needed action.

Documentation Upload

Upload any additional documentation that would be helpful to the EO Fin Team when reviewing this Pre-Travel Approval request.

Drop files here or

Accepted file types: pdf, doc, docx, xls, xlsx, jpg, jpeg, png, Max. file size: 15 MB.

Comments

This field is for validation purposes and should be left unchanged.