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Offboarding Keys & CAAMS – Request Form

Maintenance – Request Form

Offboarding Keys & CAAMS

The purpose of the Offboarding Keys & CAAMS form is to contact the Schmitz Hall & Gerberding Hall Building Coordinator when offboarding an employee to transfer or return keys and/or revoke CAAMS/card reader access.

Submission of this request will create an RT ticket sent to the Schmitz Hall & Gerberding Hall Building Coordinator. Tickets will be reviewed by the Building Coordinator, and further information or approval may be requested/required.

Offboarding Keys & CAAMS Form

CAAMS Request – Request Form

Authorized Requestors

The building coordinator collaborates with pre-approved authorized requestors for Gerberding Hall and Schmitz Hall from each department to grant CAAMS access to individuals. Only these authorized requestors should submit CAAMS Request Forms. Please refer to the Building Coordinator Authorized Requestors for Gerberding Hall or Schmitz Hall to identify the appropriate person to contact for submitting this request on your behalf.

CAAMS Access

CAAMS (Campus Automated Access Management System) refers to the system of keycard access to doors.

The purpose of the CAAMS Access Request form is to request card reader/CAAMS access for either Schmitz Hall or Gerberding Hall. Submission of this request will create an RT ticket sent to the Schmitz Hall & Gerberding Hall Building Coordinator. Tickets will be reviewed by the Building Coordinator, and further information or approval may be needed.

Authorized Requestors

The building coordinator collaborates with pre-approved authorized requestors for Gerberding Hall and Schmitz Hall from each department to grant CAAMS access to individuals. Only these authorized requestors should submit CAAMS Request Forms. Please refer to the Building Coordinator Authorized Requestors for Gerberding Hall or Schmitz Hall to identify the appropriate person to contact for submitting a request on your behalf.

Form Logistics

Please note that while authorized requestors can request more than one CAAMS access request per form submission, it’s one form per person; each person is a separate request. Once CAAMS Access is granted, it remains the responsibility of the department/unit to keep track of who has CAAMS access. Please update the building coordinator when individuals are separating or no longer need access by submitting an Offboarding CAAMS request.

CAAMS Access Request form

Keys – Request Form

Authorized Requestors

The building coordinator collaborates with pre-approved authorized requestors for Gerberding Hall and Schmitz Hall from each department to issue keys to individuals. Only these authorized requestors should submit Key Request Form. Please refer to the Building Coordinator Authorized Requestors for Gerberding Hall or Schmitz Hall to identify the appropriate person to contact for submitting this request on your behalf.

Key Request

The purpose of the Key Request form is to request keys for either Schmitz Hall or Gerberding Hall. Submission of this request will create a request ticket sent to the Schmitz Hall & Gerberding Hall Building Coordinator. Tickets will be reviewed by the Building Coordinator and further information or approval may be needed.

Authorized Requestors

The building coordinator collaborates with pre-approved authorized requestors for Gerberding Hall and Schmitz Hall from each department to issue keys to individuals. Only these authorized requestors should submit Key Request Forms. Please refer to the Building Coordinator Authorized Requestors for Gerberding Hall or Schmitz Hall to identify the appropriate person to contact for submitting a request on your behalf.

Documentation

Prior to filling out the Key Request form, please consult with your unit financial team/contact to obtain appropriate Workday Worktags as you will be required to input them in order to submit the form. Workday Worktags are required for the fabrication of new keys.

Please note that while you can request more than one key per form submission, that it’s one form per person; each person is a separate request. Once a key is received, it remains the responsibility of the department/unit to keep track of their keys and who possesses them.

Key Request form

Resources

UW Facilities

Environmental Health & Safety (EHS)

Other University Resources

Keys & CAAMS

The Building Coordinator is responsible for tracking and assigning building keys and keycard access for all doorways in Schmitz Hall and Gerberding Hall.

Keys

Keys for offices and doorways within Schmitz and Gerberding are inventoried and maintained by the Building Coordinator. However, the unit’s approved key holder is responsible for assigning keys to individuals they have hired and/or work with, using their discretion. Additionally, the approved key holder must keep track of who has been assigned keys.

Charges

Departmental funding is required for new key cutting, rekeying of buildings and rooms, and for locks and keys related to departmental equipment. Specifically, the cost is $15 for standard keys and $25 for high-security keys.

CAAMS

UW building electronic access is managed through the Campus Automated Access Management System (CAAMS). Please review the following bullet points regarding CAAMS building access:

  • Husky Cards: Building access is provided through active Husky Cards. These cards serve as keycards within CAAMS.
  • Temporary Cards: For non-Husky cardholders, such as vendors, contractors, and visiting scholars, temporary cards can be requested. These cards provide access to CAAMS for specific periods or projects.
  • Replacement Fee: There is a $25 fee for replacing any lost or misplaced temporary cards.

Authorized Requestors

If you would like to request keys or CAAMS/keycard access for yourself or another individual from the Schmitz & Gerberding Halls Building Coordinator, please contact your department’s designated representative. They are authorized to make these requests and grant approval.

Schmitz Hall

Department/Unit Authorized Requestors
Admissions Kay-Lynn Wild, Paul Seegert
ASA-IS David Adams, Marcus Hirsch
Circle Dan Zhu, Ziyan Bai
Counseling Center Kevin Springer, Natacha Foo Kune
Disability Resources Andy Andrews, Travis Hyde
Executive Office Finance Kelly Shimizu, Kim Dinh
International Student Services Alisa Sweet, Justin Mellish, Kim Lovaas
Minority Affairs and Diversity Ku’ulani Seto
Student Financial Aid
Veterans Educational Benefits
Lisa Whitehead, Tim Wold
Student Fiscal Services Andrew Monusko, Marisa Martin
Study Abroad Jamie Hollamon, Taylor Ahana-Jamile
University Registrar Christine Fish, Helen Garrett

Gerberding Hall

Department/Unit Authorized Requestors
Academic Personnel Laura Hager
Academic Personnel: AHR Kara Garcia
Advancement/UMAC Jessica Foss, Sophana Tes
Board of Regents Kristine Holmberg-Lennemann, Tyler Lange
Campus and Community Safety Cindy Adams, Victoria Law
Executive Office, PRES, PROV Daniel Levy, Kim Dinh, Margaret Shepherd, Maria MacGregor
External Affairs Caroline Feng, Colleen Boyce
Faculty Senate Joey Burgess, Jordan Smith
Global Affairs Lubica Lutz
Research Helen MacQueen, Matt Orefice
Retirement Jennifer Small
Student Life Maizun Blackbird
Sustainability Daimon Eklund