The UW Outside Work Request for Approval form [PDF] for staff positions is required to be completed any time a UW employee is engaging in work (whether paid or unpaid) that is outside of the University.

The form should be completed and signed by the employee, then routed to the appropriate individuals for Section II (supervisor) and Section III (department director/head) for approval. Finally, the form, and any accompanying supporting documentation, should be routed to the Executive Office HR team. EOSS is responsible for reviewing the form and securing the final approval in Section IV (Unit Administrative Head).

Guidelines

The following are critical guidelines to ensure you have correctly filled out the Outside Work Request for Approval form and provided additional supporting documentation before submitting it to the Executive Office HR team for final approval:

• Dates of work: Outside Work Request Forms for the Executive Office cannot be approved on an “indefinite” basis. Instead, the “dates of work” section should reflect no more than a 12-month period. If the work is continuing beyond a 12-month period, a new Outside Work Request form must be completed and submitted for approval.
• Describe the activities: Include full details of job duties/responsibilities for the outside work and whether the work is compensated. An additional sheet can be used in order to capture all relevant details.
• When will work be performed: Additional details should be provided (using an additional sheet) to capture the schedule of outside work, such as date(s) of performance and hours per day.
  • PLEASE NOTE: In the event that the outside work hours are during regular UW hours, the employee will not be allowed to flex their UW schedule to accommodate the outside work. Instead, the employee will need to utilize time off (either paid or unpaid) to cover those hours.

If you have any questions on this form or the Executive Office’s guidelines, please do not hesitate to reach out to the Executive Office HR team.

Performance Management Throughout the Year

Effective performance management is a continuous, positive collaboration between you and your employees all year round. Be proactive in managing your employees and their individual and collective goals by using the following guidelines:

Performance Review

Professional Development

Within the availability of your unit’s resources, we encourage all managers to promote professional development and career enhancement for all employees. Investing in the development of your employees is key to retaining talented personnel and boosting employee engagement and performance. Professional development can take many forms based on the goals of the employee, the needs of the unit, and the resources available.

Employee Recognition

Recognition of meritorious work can boost employee engagement. Recognition can be awarded individually or collectively, formally or informally, publicly or privately. Communicate with your employees on how they like to be recognized.

Diversity is a core value at the University of Washington and in the Executive Office. We are committed to building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. We believe every member on our team enriches our diversity by introducing us to a broad range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver solutions.

DEI Definitions

Diversity, equity, and inclusion (DEI) is not just a phrase; each word communicates distinct values.

Diversity

The representation of different and unique identities, characteristics, experiences and perspectives.

Equity

Giving everyone what they need to succeed by increasing access, resources, and opportunities for all; especially for those who are underrepresented and have been historically disadvantaged.

Inclusion

A welcoming culture in which differences are celebrated and everyone is valued, respected, and able to reach their full potential.

Resources

For more information, resources, or ways to get involved, review the following resources:

Equity Focus | Diversity at the UW
UW Diversity website

Diversity, Equity, and Inclusion
UW Human Resources DEI site

Faculty & staff | Diversity at the UW
UW faculty & staff DEI resources

Center for Communication, Difference, and Equity
The CCDE strives to be a space where our community of students, faculty, staff, and alumni gather to promote greater equity.

Center for Evaluation & Research for STEM Equity
The Center for Evaluation & Research for STEM Equity (CERSE) focuses on conducting high quality program evaluation and research to improve equity and broaden representation in STEM fields, with a focus on higher education.

D Center
The D Center is UW’s Disability and d/Deaf Cultural center is located in the Husky Union Building – Room 327, where students can study, organize, rest, or hang out with fellow students and other community members.

Diversity Research Centers & Institutes
Various centers and institutes conducting research on the benefits of cultural diversity, as well as its challenges. This generates new knowledge that has economic, social and cultural impacts, on both local and global scales.

wǝɫǝbʔaltxʷ – Intellectual House
wǝɫǝbʔaltxʷ – Intellectual House is a longhouse-style facility on the Seattle campus. It provides a multi-service learning and gathering space for American Indian and Alaska Native students, faculty and staff, as well as others from various cultures and communities to come together in a welcoming environment to share knowledge.

Leadership without Borders
Leadership Without Borders (LWB) works to serve and empower undocumented students at the University of Washington.

Office of Minority Affairs & Diversity
OMAD works to increase diversity on campus and enrich the collegiate experience.

Native Life and Tribal Relations
The purpose of this website is to centralize the Native-focused resources available on the University of Washington’s campus in Seattle.

Q Center
The Q Center is a primarily student run resource center dedicated to serving anyone with or without a gender or sexuality – UW students, staff, faculty, alum, and community members.

Race & Equity Resources
A variety of resources, tools, readings, etc.

Social Groups at UW
A list of affinity groups supported by the UW as a way to advance recruitment and retention efforts

Student Veteran Life
Student Veteran Life is a unit founded by student veterans, for student veterans.

UW ADVANCE
The UW ADVANCE Center for Institutional Change is a campus and national resource for best practices in academic leadership development, cultural change and policy transformation, and increasing the advancement and number of women faculty in STEM fields.

Women’s Center
The UW Women’s Center is a catalyst for change. Disrupting cycles of oppression and breaking down gender-based barriers through transformational education programs, leadership development, and advocacy for girls and women.

The EOHR offers expert Employee Relations guidance and support on a variety of HR issues to units within the Executive Office of the President & Provost.

The EOHR team assists with interpreting policies, rules, and laws, managing reasonable accommodations, and resolving complaints. Our team also provides advice on leave administration, labor relations, performance management, and corrective action. Our goal is to develop and implement strategies and processes tailored to your needs, all while fostering a positive and innovative environment. If you need assistance with any employee relations matter, we are here to help and support you through it.

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