EO Finance (EOFin) recommends their involvement in the contract process as early as possible. Please fill out the Contract Initiation form as soon as you have details regarding initiating a contract. In the below sections you will find a brief summary of documentation that may be required and applicable to your particular circumstance.
After reviewing the page, if you need further information or consultation on this process, please fill out the EO Finance General Consultation form. EOFin will be happy to work with you on ensuring all required steps are taken in order efficiently process your request.
Scope of Work and Requirements
Scope of Work are specific tasks, deliverables and outcomes expected in the contract. It outlines what work will be done, how it will be done and the objectives that need to be achieved. Requirements are the detailed needs and conditions that must be met for the contract to be successful.
Sole Source Justification
Sole source justification is a written explanation needed when the University buys goods or services from only one supplier without comparing other options. It explains why this particular supplier is the only suitable choice, such as unique features, special skills or urgent need. This helps show that the decision is fair and the best choice for the University.
Data Processing Agreement (DPA)
A Data Processing Agreement (DPA) is an agreement between the University of Washington and a supplier. It is created when sensitive data is being accessed by the supplier, in order to protect personal data maintained by the University.