A contract establishes the terms & conditions for a standing order of goods/services over a period and involves multiple invoices.
EO Finance Assistance
Involve EO Finance (EOFin) in the contract process as early as possible, through the Contract Initiation Form. Additionally, if you would like assistance with or have questions about the required procurement services signature, sole-source justification, scope of work (SoW), Data Processing Agreement (DPA), etc., submit an EOFin Consultation request.
Contract Requirements
Procurement Services Approval
All procurement contracts, regardless of the dollar amount, must be signed by UW Procurement Services prior to purchase.
Sole Source Justification
- Sole-Source Justification explains why only one supplier is suitable for a purchase, shows the decision is fair and in the University’s best interest.
- A Sole-Source Justification is required when the purchase is expected to be above the direct buy limit ($10,000 including shipping and handling but excluding tax).
Quote or Scope of Work (SOW)
A Quote or Scope of Work (SOW) outlines the project’s timeline/schedule, the budget, the goals, and outcomes expected from establishing the contract and is always required.
Data Processing Agreement (DPA)
- A Data Processing Agreement (DPA) is an agreement between the University of Washington and a supplier to establish how information and data is handled. A DPA is created to protect personal data maintained by the University.
- A DPA is required when sensitive data is being accessed by the supplier.
Contract Extension
To request an extension of an already existing contract, review the Contract Extension information and then submit the Contract Extension form.