The purpose of the Pre-Travel Approval form is for a University of Washington employee to submit a UW business travel request prior to the trip. The request will also connect the requestor or traveler to the Executive Office Finance team (EOFin) for any needed assistance or guidance on the proposed travel.
Submission of the request will be reviewed and approved according to the Executive Office Finance Pre-Travel Approval flow. Please include any documents or information related to the business travel. Additional information or approval may be requested/required based on the business travel request. Please fill out the form to the best of your knowledge. If fully approved, it will then create an RT ticket sent to the EOFin team.
Information and Documentation
Prior to filling out this form, please have the following information that is applicable to your request ready and prepared to provide.
- Trip information (including purpose, dates and any personal time that will be included)
- Grant cost center
- Proposed spending estimates (including registration fee, airfare, lodging, meals, ground transportation, shipping, supplies, etc.)
- Any relevant documents for upload (ex: PDF of conference agenda)
UW Guests
Guests of UW should consult with the EO Finance Team about travel approval. Please submit an EOFin General Consultation form, select “Other” and indicate “UW Guest Travel” as the topic. Please provide the business purpose of travel. The EO Finance team will work with you to navigate the approval process.