Skip to content
Executive Office Shared Environment

New Staff Hire

The purpose of the New Staff Hire form is to submit a new staff hire approval request, either for a new or replacement position, within your unit. Submission of the request will create an RT ticket sent to the EOHR team for review and processing.

Classified Staff

For a request for a classified staff new hire, please be sure to upload an EOHR Classified Staff Position Description [PDF].

Professional Staff

For a request for a professional staff new hire, please be sure to upload a UWHR Professional Staff Position Description [docx] Include any additional documents you may have related to the request. Additional information or approval may be requested/required based on the request. Please fill out the form to the best of your knowledge.

New Staff Hire form

Approval Workflow

New staff hire requests are subject to both EO and Unit approval in the approval workflow.

Best Practices and Instructions

Before You Fill Out the Form

  • Ensure you have already discussed the details and purpose of the position with your Unit Approver.
  • Only Authorized Requestors may submit this form on behalf of their respective unit. For urgent requests when the Authorized Requestor is unavailable to submit, email eohr@uw.edu for guidance and support.
  • If you require support or guidance with developing the position description, schedule a consultation with a member of the EO HR Team.

Ensure you have or have completed the following:

  • Position Description: Use the corresponding template. Classified Staff Position Description [PDF]** or Professional Staff Position Description [DOCX]**
  • Purpose/reason for the new position: Full background and details can be provided as a document and uploaded in the form, or the text copied and pasted in the Additional Information field.
  • Director Review: Documentation that this action has been discussed and approved by the unit Director. (When submitted by someone other than the director.)

While You Fill Out the Form

Complete and detailed information will ensure a more efficient review/approval process by the EOHR Team. Incomplete forms cannot be saved in order to return to it.

  • Required Fields: Fields are denoted and must be completed.
  • Pay Information:
    • Hourly Positions: Propose an hourly rate if the rate will be higher than minimum wage.
    • Salaried Positions: The salary payrate will be confirmed and communicated back to the requestor once the request is reviewed and approved by Kim Dinh, Senior Director, and the Unit Approver
  • **Position Description: Upload the corresponding Position Description.
  • Additional Information: Provide any information that provides additional context not captured in other fields on the form.
  • Additional Documentation Upload: Upload any associated form, correspondence, and any other resources.