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Executive Office Shared Environment

Pay Adjustment

The purpose of the Initiate Pay Adjustment form is to submit a pay adjustment request for a current employee. Submission of the request will create an RT ticket sent to the EOHR team for review and processing. Please include any documents you may have related to the request. Additional information or approval may be requested/required based on the request. Please fill out the form to the best of your knowledge.

Initiate Pay Adjustment form

Approval Workflow

Pay adjustment requests are subject to both EO and Unit approval in the approval workflow.

Best Practices and Instructions

Before You Fill Out the Form

  • Ensure you have already discussed the details and purpose of the position with your Unit Approver.
  • For brand new positions, confirm the appropriate funding has been secured for the pay adjustment.

Only Authorized Requestors may submit this form on behalf of their respective unit. For urgent requests when the Authorized Requestor is unavailable to submit, email eohr@uw.edu for guidance and support.

Ensure you have or have completed the following:

  • Purpose/reason for the pay adjustment: Full background and details can be provided as a document and uploaded in the form, or the text copied and pasted in the Additional Information field.
  • Director Review: Documentation that this action has been discussed and approved by the unit Director. (When submitted by someone other than the director.)
  • Career Enhancement/Growth Program (CEGP): These increase requests must first be discussed with Maria MacGregor, Associate Director for HR Operations. Request a consultation with Maria.

While You Fill Out the Form

Complete and detailed information will ensure a more efficient review/approval process by the EOHR Team. Incomplete forms cannot be saved in order to return to it.

  • Required Fields: Fields are denoted and must be completed.
  • Rates Section: All amounts in the form are based on monthly rates. (Use the One-Time Payment Request form to request a one-time (lump sum) payment.)
  • Justification Section: Provide all background and details on the purpose/reason for the pay increase.
  • Documentation Upload: Upload the position description, correspondence, and any associated forms or documents.
  • Additional Information: Provide any information that provides additional context not captured in other fields on the form.