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Executive Office Shared Environment

New Student Hire

The purpose of the New Student Hire form is to submit a new student hire request, either for a new or replacement position. Submission of the request will create an RT ticket sent to the EOHR team for review and processing. Please include any documents you may have related to the request. Additional information or approval may be requested/required based on the request. Please fill out the form to the best of your knowledge.

New Student Hire form

Approval Workflow

New student hire requests are subject to both EO and Unit approval in the approval workflow.

Best Practices and Instructions

Before You Fill Out the Form

Ensure you have already discussed the details and purpose of the position with your Unit Approver.

Only Authorized Requestors may submit this form on behalf of their respective unit. For urgent requests when the Authorized Requestor is unavailable to submit, email eohr@uw.edu for guidance and support.

Ensure you have or have completed the following:

  • Position Description
  • Purpose/reason for the new position: Full background and details can be provided as a document and uploaded in the form, or the text copied and pasted in the Additional Information field.
  • Director Review: Documentation that this action has been discussed and approved by the unit Director. (When submitted by someone other than the director.)
  • Student Details: Student Name, UWNetID, ID Number, Citizenship Status.
  • Academic Student Employees (ASEs): These student hires require a consultation with a member of the EO HR Team.
  • Work Study Students: These student hires require a consultation with a member of the EO HR Team.

While You Fill Out the Form

Complete and detailed information will ensure a more efficient review/approval process by the EOHR Team. Incomplete forms cannot be saved in order to return to it.

  • Required Fields: Fields are denoted and must be completed.
  • Pay Information: Propose an hourly rate for hourly position only if the rate is intended to by higher than minimum wage.
  • Work-Study Student: Be sure to select Yes. EOHR will provide follow-up information about the Work-Study Hiring process once the request is approved.
  • Documentation Upload: Upload the position description, correspondence, and any associated forms or documents.
  • Additional Information: Provide any information that provides additional context not captured in other fields on the form.