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Executive Office Shared Environment

Supervisor Onboarding Guide

First Day – EOHR

The Executive Office Human Resources (EOHR) team will cover the following topics when meeting with your new hires on their first day.

  • I-9 Completion
  • Workday and Payroll Essentials
  • UW & Executive Office Required Trainings
  • Husky Card Access
  • UW Resources and Helpful links

New Manager Hires

In addition to first day activities, the Associate Director of Employee Relations will schedule a supplemental meeting to discuss the resources available to them as a new UW manager.

Supervisor Tasks

Supervisors are responsible for ensuring the following onboarding tasks are completed.

  • Telework Agreement:: Hybrid or 100% remote, if applicable. 100% remote requires VP-approval.
  • Workplace Essentials: Distribute and set up equipment, technology, and workspace.
  • Facilities Access: Enable building or workspace access. Submit a request for office keys or CAAMS access for Schmitz Hall or Gerberding Hall, if applicable.
  • Systems Access: Grant access to appropriate systems and applications or programs.
  • Training: Schedule or complete any department or position-specific trainings.
  • Work Schedule: Develop a First Day/First Week Schedule for the employee. Properly orient your employee to your department. This could include scheduling standing team meetings and 1:1 check-ins, as well as a first-day coffee or lunch.
  • Job Description: Review and confirm the new employee’s position duties and responsibilities.
  • Unit Best Practices: Familiarize the new employee with the internal processes and best practices specific to your unit. For example, explain the process/route to request time off before officially submitting the request in Workday.

Additional Resources