CAAMS (Campus Automated Access Management System) refers to the system of keycard access to doors.

The purpose of the CAAMS Access Request form is to request card reader/CAAMS access for either Schmitz Hall or Gerberding Hall. Submission of this request will create an RT ticket sent to the Schmitz Hall & Gerberding Hall Building Coordinator. Tickets will be reviewed by the Building Coordinator, and further information or approval may be needed.

Authorized Requestors

The building coordinator collaborates with pre-approved authorized requestors for Gerberding Hall and Schmitz Hall from each department to grant CAAMS access to individuals. Only these authorized requestors should submit CAAMS Request Forms. Please refer to the Building Coordinator Authorized Requestors for Gerberding Hall or Schmitz Hall to identify the appropriate person to contact for submitting a request on your behalf.

Form Logistics

Please note that while authorized requestors can request more than one CAAMS access request per form submission, it’s one form per person; each person is a separate request.

• Once CAAMS Access is granted, it remains the responsibility of the department/unit to keep track of who has CAAMS access.
• Please update the building coordinator when individuals are separating or no longer need access by submitting an Offboarding CAAMS request.

CAAMS Access Request form

The purpose of the Key Request form is to request keys for either Schmitz Hall or Gerberding Hall. Submission of this request will create a request ticket sent to the Schmitz Hall & Gerberding Hall Building Coordinator. Tickets will be reviewed by the Building Coordinator and further information or approval may be needed.

Authorized Requestors

The building coordinator collaborates with pre-approved authorized requestors for Gerberding Hall and Schmitz Hall from each department to issue keys to individuals. Only these authorized requestors should submit Key Request Forms. Please refer to the Building Coordinator Authorized Requestors for Gerberding Hall or Schmitz Hall to identify the appropriate person to contact for submitting a request on your behalf.

Documentation

Prior to filling out the Key Request form, please consult with your unit financial team/contact to obtain appropriate Workday Worktags as you will be required to input them in order to submit the form. Workday Worktags are required for the fabrication of new keys.

Please note that while you can request more than one key per form submission, that it’s one form per person; each person is a separate request. Once a key is received, it remains the responsibility of the department/unit to keep track of their keys and who possesses them.

Key Request form

UW Campus Map

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UW Facilities

• UW Facilities
• Custodial Services
• List of Services
• Lockshop
• Moving
• Report a Problem
• Space Viewer / Floorplans
• Surplus

Environmental Health & Safety (EHS)

• Environmental Health & Safety
• Asbestos General Awareness Training
• Building Evacuation and Fire Drills
• Emergency Procedures and Resources
• Evacuation Directors and Wardens Responsibilities and Training
• Fire Extinguisher Training
• Online Accident Reporting System (OARS) UW NetID
• Reporting Issues and Safety Concerns

Campus Community Safety

• Campus Safety
• Husky Assist
• SafeCampus
• UW Emergency Management
• UW Police

Other University Resources

• Husky Card Office
• Transportation Services/Parking
• Lactation Spaces
• UW Information Technology (UW-IT)

The Building Coordinator is responsible for tracking and assigning building keys and keycard access for all doorways in Schmitz Hall and Gerberding Hall.

Keys

Keys for offices and doorways within Schmitz and Gerberding are inventoried and maintained by the Building Coordinator. However, the unit’s approved key holder is responsible for assigning keys to individuals they have hired and/or work with, using their discretion. Additionally, the approved key holder must keep track of who has been assigned keys.

Charges

Departmental funding is required for new key cutting, rekeying of buildings and rooms, and for locks and keys related to departmental equipment. Specifically, the cost is $15 for standard keys and $25 for high-security keys. To request new keys from the Building Coordinator, please submit a Key Request.

CAAMS

UW building electronic access is managed through the Campus Automated Access Management System (CAAMS). Please review the following bullet points regarding CAAMS building access:

• Husky Cards: Building access is provided through active Husky Cards. These cards serve as keycards within CAAMS.
• Temporary Cards: For non-Husky cardholders, such as vendors, contractors, and visiting scholars, temporary cards can be requested. These cards provide access to CAAMS for specific periods or projects.
• Replacement Fee: There is a $25 fee for replacing any lost or misplaced temporary cards.

Locked Out

Authorized Requestors

If you would like to request keys or CAAMS/keycard access for yourself or another individual from the Schmitz Hall & Gerberding Hall Building Coordinator, please contact your department’s designated representative. They are authorized to make these requests and grant approval.

Schmitz Hall

Gerberding Hall

The Executive Office Building Coordinator is responsible for the upkeep and management of work orders for all common areas in Schmitz Hall and Gerberding Hall. This includes hallways, stairwells, elevators, entrances, lobbies, restrooms, and other shared spaces. This role also involves overseeing the purchase, placement, and maintenance of cleaning supplies, sanitizers, and signage in these common areas.

Examples of Maintenance Requests

• Water Intrusion and Mold: Issues from windows, ceilings, or plumbing within non-assigned spaces.
• IT, Electrical, or Telecommunications Access: Access needs within non-assigned spaces.
• General Upkeep and Cleaning: For non-assigned spaces.
• Building Exterior Maintenance: Including broken windows, trash cleanup, graffiti, etc.
• Elevator Issues: Problems such as jammed or immobile elevators, or non-functioning buttons.

Maintenance Request Form

Assigned Spaces

It remains the responsibility of each office/unit within Gerberding Hall and Schmitz Hall to purchase and maintain supplies and signage for all assigned spaces within that unit. This includes all office spaces and suites, reception areas, kitchenettes, conference rooms, and storage spaces (including surplus). Maintenance issues for assigned spaces (e.g., offices) should be reported to UW Facilities via their Request Service webpage.

The Role of the Executive Office Building Coordinator

The Executive Office Building Coordinator (EOBC) manages building-related needs for Schmitz Hall and Gerberding Hall and serves as the primary liaison with UW Facilities, UW Police, Environmental Health & Safety, and UW IT. Policy information on the Building Coordinator role can be found in UW Administrative Policy Statement 13.04.

The Building Coordinator works closely with campus partners to maintain safe, functional, and welcoming spaces for all EO employees and is responsible for:

• Managing work orders and service requests for all shared spaces including lobbies, hallways, stairwells, elevators, and public restrooms.
• Ensuring compliance with UW policies and safety standards.
• Distributing communications regarding building operations, planned maintenance, and disruptions to service.
• Developing and coordinating other building-related needs and services such as signage, directories, and policies.

Unit Responsibility

It is the responsibility of each office/unit within Gerberding Hall and Schmitz Hall to contact UW Facilities for issues inside their assigned spaces. This allows UW Facilities to contact the unit directly for scheduling and access.

Units are also responsible for purchasing and maintaining supplies and signage for their assigned spaces, and for scheduling surplus pickups. Assigned spaces may include office spaces and suites, reception areas, kitchenettes, conference rooms, and storage spaces.

Situations Requiring Immediate or Specialized Assistance

For Emergencies: If you witness criminal behavior, violence or threats of violence, or any situation requiring an immediate response, call 911.

For Non-Emergencies: To request help with a problem or concern that isnt an emergency, call the UWPD non-emergency line 206-685-8973 (UWPD) TTY.

For Distress or Outreach Services:

• For people experiencing homelessness on the Seattle campus, contact the UW Police non-emergency line at 206-685-8973 and request they dispatch the REACH team.
• Husky Assist is a UW mobile response team that provides on-site behavioral health support for students, faculty and staff facing an urgent mental health or substance use issue on the Seattle campus. Husky Assist is available 11 a.m. to 8 p.m. Monday through Friday, excluding holidays, by calling 206-543-9331 or 911.
• To anonymously discuss safety and well-being concerns for yourself or others, call SafeCampus at 206-685-7233.

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