The Executive Office Building Coordinator is responsible for the upkeep and management of work orders for all common areas in Schmitz Hall and Gerberding Hall. This includes hallways, stairwells, elevators, entrances, lobbies, restrooms, and other shared spaces. This role also involves overseeing the purchase, placement, and maintenance of cleaning supplies, sanitizers, and signage in these common areas.

Examples of Maintenance Requests

• Water Intrusion and Mold: Issues from windows, ceilings, or plumbing within non-assigned spaces.
• IT, Electrical, or Telecommunications Access: Access needs within non-assigned spaces.
• General Upkeep and Cleaning: For non-assigned spaces.
• Building Exterior Maintenance: Including broken windows, trash cleanup, graffiti, etc.
• Elevator Issues: Problems such as jammed or immobile elevators, or non-functioning buttons.

Maintenance Request Form

Assigned Spaces

It remains the responsibility of each office/unit within Gerberding Hall and Schmitz Hall to purchase and maintain supplies and signage for all assigned spaces within that unit. This includes all office spaces and suites, reception areas, kitchenettes, conference rooms, and storage spaces (including surplus). Maintenance issues for assigned spaces (e.g., offices) should be reported to UW Facilities via their Request Service webpage.

The Role of the Executive Office Building Coordinator

The Executive Office Building Coordinator (EOBC) manages building-related needs for Schmitz Hall and Gerberding Hall and serves as the primary liaison with UW Facilities, UW Police, Environmental Health & Safety, and UW IT. Policy information on the Building Coordinator role can be found in UW Administrative Policy Statement 13.04.

EOBC works closely with campus partners to maintain safe, functional, and welcoming spaces for all EO employees and is responsible for:

• Managing work orders and service requests for all shared spaces.
• Overseeing upkeep of hallways, stairwells, elevators, entrances, lobbies, and restrooms.
• Coordinating purchase and maintenance of cleaning supplies, sanitizers, and signage.
• Ensuring compliance with UW policies and safety standards.

Unit Responsibility

It is the responsibility of each office/unit within Gerberding Hall and Schmitz Hall to contact UW Facilities for issues inside their assigned spaces. This helps them to contact and schedule directly with that unit for access.

Units are also responsible for purchasing and maintaining supplies and signage for their assigned spaces, and for scheduling surplus pickups. Assigned spaces may include office spaces and suites, reception areas, kitchenettes, conference rooms, and storage spaces.

Situations Requiring Immediate or Specialized Assistance

For Emergencies: If you witness criminal behavior, violence, or threats of violence, or any situation requiring an immediate response, call 911.

For Non-Emergencies: To request help with a problem or concern that isn’t an emergency, call 206-685-8973 (UWPD) TTY.

For Distress or Outreach Services: If someone appears to be in distress or could benefit from outreach services, contact the UW Police non-emergency line at 206-685-8973.

Explore Building Coordination