The purpose of the Temporary Appointment Adjustment form is to submit a temporary appointment extension request for a current employee in your unit. Submission of the request will create an RT ticket sent to the EOHR team for review and processing. Please include any documents you may have related to the request. Additional information or approval may be requested/required based on the request. Please fill out the form to the best of your knowledge.

Temporary Appointment Adjustment form

Approval Workflow

Temporary appointment adjustment requests are subject to both EO and Unit approval in the approval workflow.

The EOHR team strives to be a reliable source for our clients in the Executive Office Organization. If after reviewing our website you still have a question or there is a matter you need consultation on, please select an option below. For any questions that cannot be addressed via our forms, please email the HR Team at eohr@uw.edu.

The purpose of the Position Review & Reclassification form is to submit a position review and reclassification request for a current employee in your unit. Submission of the request will create an RT ticket sent to the EOHR team for review and processing. Please include any documents you may have related to the request. Additional information or approval may be requested/required based on the request. Please fill out the form to the best of your knowledge.

Required Documentation

Prior to filling out this form, please have the below documentation prepared that is applicable to your request:

• If this request is for a position review (professional staff), EOHR requires both the PSPD template and the Position review form in order to process this request.
• If this request is for reclassification (classified staff), EOHR requires that the Classified Staff Position Review Questionnaire (docx) be filled out (but not yet signed) in order to process this request. EOHR will handle the formal submission of the form request to HR Compensation Office.

Position Review & Reclassification form

Approval Workflow

Position review & reclassification requests are subject to both EO and Unit approval in the approval workflow.

Use the Student Bulk Hire form to submit approval for hiring a group of students into the same position. The hiring details must match for each student submitted via this form. If any hiring details differ between the student hires, please submit each student individually using the New Student Hire form.

Bulk Hire Requirements

The following details must match across each batch of students being bulk hired:

• Job title
• Job description
• Supervisor
• Unit and department
• Start and end dates
• Hourly wage

Student Bulk Hire Form
UWNetID Access Restricted to Specific Users

The purpose of the Work Schedule Change form is to submit a work schedule change request for a current employee in your unit. Submission of the request will create an RT ticket sent to the EOHR team for review and processing. Please include any documents you may have related to the request. Additional information or approval may be requested/required based on the request. Please fill out the form to the best of your knowledge.

Documentation

Prior to filling out this form, please have the following applicable documentation prepared to upload with your request:

• If this request was employee initiated, the EOHR requires correspondence documentation of schedule change request (the employee initiation and manager approval).
• If this request was supervisor/manager initiated, the EOHR requires formal notification of schedule change (from supervisor/manager to employee).

Work Schedule Change form

The purpose of the New Student Hire form is to submit a new student hire request, either for a new or replacement position. Submission of the request will create an RT ticket sent to the EOHR team for review and processing. Please include any documents you may have related to the request. Additional information or approval may be requested/required based on the request. Please fill out the form to the best of your knowledge.

New Student Hire form

Approval Workflow

New student hire requests are subject to both EO and Unit approval in the approval workflow.

Best Practices and Instructions

Before You Fill Out the Form

Ensure you have already discussed the details and purpose of the position with your Unit Approver.

Only Authorized Requestors may submit this form on behalf of their respective unit. For urgent requests when the Authorized Requestor is unavailable to submit, email eohr@uw.edu for guidance and support.

Ensure you have or have completed the following:

• Position Description
• Purpose/reason for the new position: Full background and details can be provided as a document and uploaded in the form, or the text copied and pasted in the Additional Information field.
• Director Review: Documentation that this action has been discussed and approved by the unit Director. (When submitted by someone other than the director.)
• Student Details: Student Name, UWNetID, ID Number, Citizenship Status.
• Academic Student Employees (ASEs): These student hires require a consultation with a member of the EO HR Team.
• Work Study Students: These student hires require a consultation with a member of the EO HR Team.

While You Fill Out the Form

Complete and detailed information will ensure a more efficient review/approval process by the EOHR Team. Incomplete forms cannot be saved in order to return to it.

• Required Fields: Fields are denoted and must be completed.
• Pay Information: Propose an hourly rate for hourly position only if the rate is intended to by higher than minimum wage.
• Work-Study Student: Be sure to select Yes. EOHR will provide follow-up information about the Work-Study Hiring process once the request is approved.
• Documentation Upload: Upload the position description, correspondence, and any associated forms or documents.
• Additional Information: Provide any information that provides additional context not captured in other fields on the form.