Invoices

Use the following information to understand what qualifies as an invoice and how to submit invoices for payment through Executive Office Finance (EOFin).

What is an Invoice?

An invoice is a bill for goods or services that have been provided but have not yet been paid. To be processed, an invoice must include all the components of an invoice.

Components of an Invoice

• Invoice date
• Remit-to address – i.e., address where the payment should be sent
• The phrase Balance Due
• Made out to University of Washington
• Addressed to a University of Washington location

How to Submit an Invoice for Payment

When a supplier provides you with an invoice that needs to be paid:

1. Confirm that the invoice contains all the components of an invoice.
2. Submit the invoice using the Purchase, Invoice, Reimbursement form.
3. EO Finance will process the payment on your behalf.

Common Issues that Delay Processing

• Invoice is missing components of an invoice.
• The documentation submitted is a quote or order confirmation, not an invoice.
• Invoice is addressed to an individual instead of University of Washington.